WPHC Board Meeting MInutes 7.22.16


WPHC Board Meeting Minutes 7/22/16


Amy Frank, Karen O’Brien, Cindy McGinnis, Rachel Goffard, Julie Aldrich, Katie Gilbertson, Kathy Hembrook, Barb Brunner, Jennifer Disch

Call to Order:

The meeting was called to order at 5:03pm by President Barb Brunner at the Jefferson County Fairgrounds in Jefferson, WI.

Secretary’s Report:

Presented by Amy Frank.  Motion to approve by Karen O’Brien & seconded by Cindy McGinnis.  Motion approved.

Treasurer’s Report:

Presented by Jennifer Disch.  Motion to approve by Cindy McGinnis & seconded by Julie Aldrich.  Motion approved.

Youth Report:

Presented by Katie Gilbertson.  Youth fundraisers for this weekend include the logo wear sales, snow cone machine, canine obstacle course & the pet supply drive for the Sheboygan County Humane Society.  Youth group picture also to be taken.  Erica Day will be designing a calendar featuring pics of the youth to be sold as a fundraiser.  Futurity Show fundraisers will include Leadless Showmanship & Bribe Your Horse on Friday evening with a yet to be determined “celebrity” judge.  Katie has            embroidered halters for 1st-3rd placings.  There will also be a silent auction with lots of great items.

Old Business:

*Scribes: Rachel Goffard & Mary Stephan would like to hold a short scribe clinic at the banquet in January.

*Stall Reservations: Julie Aldrich would like all 2017 stall reservations to have a trackable “paper trail”.  This means reserving by email or mail.  Would no longer accept texts or voicemails.

* Pattern Books: Julie has been getting some verbal complaints & concerns about the pattern books.  Some exhibitors feel that others may be getting patterns before everyone else & therefore have an unfair advantage.  The board stands behind the fact that this is not happening & supports the youth sales of these pattern books.  Patterns will not be posted before hand to the WPHC website or Facebook page.  Julie does suggest that the club look for additional sponsorship funding of the pattern book.

*Trail Set Up:  Julie reports that she has been getting more help with trail course set up & take down.  The board has determined that there is still no feasible way to trail classes to different days/times.    

New Business:

*September Futurity Show

**Camping:  Sue Hendricks will be handling camping reservations.  It was decided that water to the camping area will  not be as large of a concern as initially thought.

**Stalls:  Jennifer Disch is taking the stall reservations but Julie Marweg will have the stall tagging done by Thursday for early arrivals.  Shavings are by pre-pay only & will be handled by shaving personnel.  

*Working Western Horse Celebration

August 11th-14th, 2016 at the Alliant Energy Center: Some APHA classes are being offered this year.  They would like a full slate of APHA classes for September 2017 & would like us promote this event within our club.  There would be no charge to WPHC to hold this event  but we may have to apply for a POR if there are more than 2 judges.  Board would have to decide top approve the event for WI points.

*2017 Show Dates (Tentative)

**April 8th-9th at the Alliant Energy Center: Need to ask for a variance from Iowa after giving up our 2016 date.  We would have use of the Nutrena Arena as a warm up pen with the rental of Pavilion 1.

**August 27th-28th Futurity Show at the Alliant Energy Center 

**Manitowoc: Check out updated facilities for a possible August show.

**WI/MN Show: Undecided about approving due to lack of MN attendance in 2016.  Will revisit at next meeting. 

*Midwest Horse Fair

Theresa Brown from APHA would like WPHC members to help at their booth.  We will bring it up to the general membership at the next meeting to see if anyone is interested.

*Financial Officer

Jennifer Disch is resigning as WPHC Financial Officer as of December 31, 2016.  Katie Gilbertson will be taking over these responsibilities.  We will need to find a new Youth leader for 2017.  Katie will be informing the youth members of this change this weekend. 


Meeting adjourned at 6:12pm by President Barb Brunner.  Motion to approve by Julie Aldrich & seconded by Karen O’Brien.  Motion approved. 

Respectfully submitted,

Amy Frank

WPHC Secretary


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